2010 National - Volunteer List

[Mrs. DantesDame]

Now that the date/time/location has been set, we need people to make it happen. Believe it or not, these things don't spontaneously erupt on the day of  


I'll post up some "usual volunteer spots" and see who's up for doing what. There can be individual or group contributions - the important thing is that stuff gets done.


Location - someone needs to ensure that the hotel knows that we're coming. Often a block of rooms is set aside (hopefully at a reduced rate) up until a certain date. We'll need someone to make sure those rooms are held under the STN name and let the rest of us know
 - How much
 - Who to contact
 - Cut-off date for reservations

In addition, it would be nice to list alternative places to stay, for those who may have higher/lower standards  


Food - We need to eat. There are a couple of ways to go about this:
 - arrange something to be catered and collect the money beforehand (I have done this and while it works out ok, its a real PITA)
 - arrange for everyone to show up around the same time at the same place. If this route is taken, then someone needs to find an appropriate location (ie, beer/food within staggering distance of the hotel) and make arrangements with the manager. Ideally, it'd be nice to get a room (or the whole place) reserved for the meal.

The other "up in the air" piece: one meal or two? Be sure to clarify if this is Tuesday or Wednesday night's meal. Perhaps make formal arrangements for one night (Tuesday?) and merely suggest a casual meeting place/restaurant for the other night. Again, there are no set rules, so whatever can be made to happen will be appreciated  


Routes - Those with intimate knowledge of the local roads may want to put together some maps with route options. They should be clear enough to follow and include estimated completion times and possibly some other information such as fuel/food along the way, scenery options and road conditions (twisties, sweepers, gravel). The rides at National meets are usually not well organized. It is up to you to figure out where you want to ride, when you want to head out and with whom you want to ride. Pre-printed routes can be a boon to getting riders together.


Shirts - this one's totally optional and up to the energy and creativity of our members. We'd need to find someone to design the shirt (refer to past Nationals for shirt ideas, or just go crazy with your own). And then someone to print them. Desteenation is no longer an option (we lost our STN contact there) but I'm sure that there are others here who can/will step up to the plate. Shirts can either be pre-shipped to the individuals or shipped en masse to the hotel and then handed out. Both have their up/down sides.


Prizes - once upon a time we handed out prizes. This hasn't happened for a while, but if there's some bored and overly enthusiastic member who would like to source out the prizes (newenough, aerostitch, etc) and then figure out the basis on how to distribute them, by all means don't let anyone hold you back!  


So if any (all???) of these look like something that you'd be interested in helping out with post up here so others know that something is being done. And just because someone wants to do something on the list doesn't mean that they may not appreciate some help.

[R Doug]

I'm thinking about it.  I've watched Garry enough to have a pretty fair understanding of what works.

The only thing I won't do is prizes again.  That's a big PITA.  

[st2sam]

I'm thinking about it...hopefully will have a bike by then.  And a job.  And the ability to take time off from said job.

If I have anything to do with the food, rest assured there will be large amounts of meat to consume  

Your hired!
Job - not necessary.
Time off - not necessary if you have no job.
Bike - not necessary ( you'll need your truck for all the prizes anyway)
Meat - NECESSARY
     If you need help I'll be more than happy to check out all the good roads in the area.


 

[R Doug]

Hey Paul, I say me, you, and Sam get together and start making this national happen.  

[maddjack]

Hey Paul, I say me, you, and Sam get together and start making this national happen.  

So are you going to run there Doug or no?

[R Doug]

So are you going to run there Doug or no?

Yes, I was going to wait for the first of the year to announce.  I will start things rolling the first of the new year by contacting the hotel and getting a block of rooms then discuss group dinner options.  

I have a clover leaf style route planned but I know there will be many other route contributors.  

We'll get a t-shirt thread started in January too.

As for prizes, I helped Garry with this for ESTN in '08.  I hate asking for things, it's not my nature.  But, I fell a few contacts with some of the major suppliers to our "type of people" is in order to see what the vendors may send out.  I will heavily solicit help with this from other members.  

[maddjack]

Well Doug grabbed the ball with both hands and is running! If you need anything that I can do, let me know,even small stuff(name tags (or DD won't show up   ), tickets for a drawing ,Hold your beer  ) what ever I'm in to help.

[R Doug]

Well Doug grabbed the ball with both hands and is running! If you need anything that I can do, let me know,even small stuff(name tags (or DD won't show up   ), tickets for a drawing ,Hold your beer  ) what ever I'm in to help.

 

[Skee]

ROUTES - I'll volunteer several.  I'll post them later with a download link.

I have GPX files and have ridden all of them within the last 3 years.  

(Also have a few new ones laid out that I'd like to try.)

[chornbe]

Count me in for providing (some of) the prizes, or helping to coordinate doing so.  

[Stargzrgrl]

I don't mind helping out handing stuff out and checking people off a list but I won't do prizes again.  

I even still have 2 rolls of raffle tickets left over from previous meets.  

Although...

I do have an assortment of items that can be used as prizes or possibly used to put together a makeshift trophy of sorts.  I'll pack the glue gun.  

Of course, this is all dependent on whether I can even make it to this years National.  

[R Doug]

Any help in the prize department would be huge.  

Thanks!  

[chornbe]

Anyone who can provide prizes, please contact me. I'll be trailering down, or will be followed in a car, so transporting prizes to the event will be a non-issue.

And that's not a Harley thing.   That's a "I'm a sissy" pillion thing.  

[maddjack]

I don't mind helping out handing stuff out and checking people off a list but I won't do prizes again.  

I even still have 2 rolls of raffle tickets left over from previous meets.  

Although...

I do have an assortment of items that can be used as prizes or possibly used to put together a makeshift trophy of sorts.  I'll pack the glue gun.  

Of course, this is all dependent on whether I can even make it to this years National.  

 The Spoon,do you have the spoon ?

[Stargzrgrl]

[mjrfd99]

I could bring my toyhauler to serve simple food chuckwagon style. Have done this before w/great feedback.
PS  I'm the cook in a buzy firehouse and havent poisoned any one in years.

[Oilhed]

I could bring my toyhauler to serve simple food chuckwagon style. Have done this before w/great feedback.
PS  I'm the cook in a buzy firehouse and havent poisoned any one in years.

Yummy

[R Doug]

If anyone would like to start asking around for doorprizes, it would be greatly appreciated.  I still have a large roll of raffle tickets left over from ESTN 2008  

[Mrs. DantesDame]

I'll see if Nikwax will donate. Maybe I can snag some Rok Straps, too  

[Stargzrgrl]

If anyone would like to start asking around for doorprizes, it would be greatly appreciated.  I still have a large roll of raffle tickets left over from ESTN 2008  

I'll see your (1) one roll of raffle tickets and raise you (2) TWO rolls of raffle tickets.  

Please, I need to get rid of them.

Still only about 50/50 probability I can make it this year so I can't commit to anything else at the time being.