2010 National - Volunteer List

[Mrs. DantesDame]

Now that the date/time/location has been set, we need people to make it happen. Believe it or not, these things don't spontaneously erupt on the day of  


I'll post up some "usual volunteer spots" and see who's up for doing what. There can be individual or group contributions - the important thing is that stuff gets done.


Location - someone needs to ensure that the hotel knows that we're coming. Often a block of rooms is set aside (hopefully at a reduced rate) up until a certain date. We'll need someone to make sure those rooms are held under the STN name and let the rest of us know
 - How much
 - Who to contact
 - Cut-off date for reservations

In addition, it would be nice to list alternative places to stay, for those who may have higher/lower standards  


Food - We need to eat. There are a couple of ways to go about this:
 - arrange something to be catered and collect the money beforehand (I have done this and while it works out ok, its a real PITA)
 - arrange for everyone to show up around the same time at the same place. If this route is taken, then someone needs to find an appropriate location (ie, beer/food within staggering distance of the hotel) and make arrangements with the manager. Ideally, it'd be nice to get a room (or the whole place) reserved for the meal.

The other "up in the air" piece: one meal or two? Be sure to clarify if this is Tuesday or Wednesday night's meal. Perhaps make formal arrangements for one night (Tuesday?) and merely suggest a casual meeting place/restaurant for the other night. Again, there are no set rules, so whatever can be made to happen will be appreciated  


Routes - Those with intimate knowledge of the local roads may want to put together some maps with route options. They should be clear enough to follow and include estimated completion times and possibly some other information such as fuel/food along the way, scenery options and road conditions (twisties, sweepers, gravel). The rides at National meets are usually not well organized. It is up to you to figure out where you want to ride, when you want to head out and with whom you want to ride. Pre-printed routes can be a boon to getting riders together.


Shirts - this one's totally optional and up to the energy and creativity of our members. We'd need to find someone to design the shirt (refer to past Nationals for shirt ideas, or just go crazy with your own). And then someone to print them. Desteenation is no longer an option (we lost our STN contact there) but I'm sure that there are others here who can/will step up to the plate. Shirts can either be pre-shipped to the individuals or shipped en masse to the hotel and then handed out. Both have their up/down sides.


Prizes - once upon a time we handed out prizes. This hasn't happened for a while, but if there's some bored and overly enthusiastic member who would like to source out the prizes (newenough, aerostitch, etc) and then figure out the basis on how to distribute them, by all means don't let anyone hold you back!  


So if any (all???) of these look like something that you'd be interested in helping out with post up here so others know that something is being done. And just because someone wants to do something on the list doesn't mean that they may not appreciate some help.

[R Doug]

I'm thinking about it.  I've watched Garry enough to have a pretty fair understanding of what works.

The only thing I won't do is prizes again.  That's a big PITA.  

[st2sam]

I'm thinking about it...hopefully will have a bike by then.  And a job.  And the ability to take time off from said job.

If I have anything to do with the food, rest assured there will be large amounts of meat to consume  

Your hired!
Job - not necessary.
Time off - not necessary if you have no job.
Bike - not necessary ( you'll need your truck for all the prizes anyway)
Meat - NECESSARY
     If you need help I'll be more than happy to check out all the good roads in the area.


 

[R Doug]

Hey Paul, I say me, you, and Sam get together and start making this national happen.  

[maddjack]

Hey Paul, I say me, you, and Sam get together and start making this national happen.  

So are you going to run there Doug or no?

[R Doug]

So are you going to run there Doug or no?

Yes, I was going to wait for the first of the year to announce.  I will start things rolling the first of the new year by contacting the hotel and getting a block of rooms then discuss group dinner options.  

I have a clover leaf style route planned but I know there will be many other route contributors.  

We'll get a t-shirt thread started in January too.

As for prizes, I helped Garry with this for ESTN in '08.  I hate asking for things, it's not my nature.  But, I fell a few contacts with some of the major suppliers to our "type of people" is in order to see what the vendors may send out.  I will heavily solicit help with this from other members.  

[maddjack]

Well Doug grabbed the ball with both hands and is running! If you need anything that I can do, let me know,even small stuff(name tags (or DD won't show up   ), tickets for a drawing ,Hold your beer  ) what ever I'm in to help.

[R Doug]

Well Doug grabbed the ball with both hands and is running! If you need anything that I can do, let me know,even small stuff(name tags (or DD won't show up   ), tickets for a drawing ,Hold your beer  ) what ever I'm in to help.

 

[Skee]

ROUTES - I'll volunteer several.  I'll post them later with a download link.

I have GPX files and have ridden all of them within the last 3 years.  

(Also have a few new ones laid out that I'd like to try.)

[chornbe]

Count me in for providing (some of) the prizes, or helping to coordinate doing so.  

[Stargzrgrl]

I don't mind helping out handing stuff out and checking people off a list but I won't do prizes again.  

I even still have 2 rolls of raffle tickets left over from previous meets.  

Although...

I do have an assortment of items that can be used as prizes or possibly used to put together a makeshift trophy of sorts.  I'll pack the glue gun.  

Of course, this is all dependent on whether I can even make it to this years National.  

[R Doug]

Any help in the prize department would be huge.  

Thanks!  

[chornbe]

Anyone who can provide prizes, please contact me. I'll be trailering down, or will be followed in a car, so transporting prizes to the event will be a non-issue.

And that's not a Harley thing.   That's a "I'm a sissy" pillion thing.  

[maddjack]

I don't mind helping out handing stuff out and checking people off a list but I won't do prizes again.  

I even still have 2 rolls of raffle tickets left over from previous meets.  

Although...

I do have an assortment of items that can be used as prizes or possibly used to put together a makeshift trophy of sorts.  I'll pack the glue gun.  

Of course, this is all dependent on whether I can even make it to this years National.  

 The Spoon,do you have the spoon ?

[Stargzrgrl]

[mjrfd99]

I could bring my toyhauler to serve simple food chuckwagon style. Have done this before w/great feedback.
PS  I'm the cook in a buzy firehouse and havent poisoned any one in years.

[Oilhed]

I could bring my toyhauler to serve simple food chuckwagon style. Have done this before w/great feedback.
PS  I'm the cook in a buzy firehouse and havent poisoned any one in years.

Yummy

[R Doug]

If anyone would like to start asking around for doorprizes, it would be greatly appreciated.  I still have a large roll of raffle tickets left over from ESTN 2008  

[Mrs. DantesDame]

I'll see if Nikwax will donate. Maybe I can snag some Rok Straps, too  

[Stargzrgrl]

If anyone would like to start asking around for doorprizes, it would be greatly appreciated.  I still have a large roll of raffle tickets left over from ESTN 2008  

I'll see your (1) one roll of raffle tickets and raise you (2) TWO rolls of raffle tickets.  

Please, I need to get rid of them.

Still only about 50/50 probability I can make it this year so I can't commit to anything else at the time being.  

[maddjack]

I'll see your (1) one roll of raffle tickets and raise you (2) TWO rolls of raffle tickets.  

Please, I need to get rid of them.

Still only about 50/50 probability I can make it this year so I can't commit to anything else at the time being.  

Hey maybe we can give away a roll of raffle tickets as a prize to someone,then tell them they have to hold an event since they won.  Doug I'll see if I can scare up anything for a prize

[Oilhed]

OK, this thread has died...  I'll volunteer to walk around and sell tix or something like that.  Also, if there is some kinda thing in a hall, I'll check names off a list or collect money at the door.  Not sure I'm capable of much more.  I'd volunteer to distribute beer but that's probably not a good idea.  

[R Doug]

OK, this thread has died...  I'll volunteer to walk around and sell tix or something like that.  Also, if there is some kinda thing in a hall, I'll check names off a list or collect money at the door.  Not sure I'm capable of much more.  I'd volunteer to distribute beer but that's probably not a good idea.  

I will need help handing out meal tickets if we end up going with a prepaid banquet with a buffet-style dinner.  We'll see how the poll turns out first.  

Thanks.

[chornbe]

On behalf of ST.N, I am contacting New Enough and Aerostich. I'm also a contact considered "press" by Aerostich due to some of the product reviews of their products on my bike 'blog, so maybe I can convince them to a little extra swag!  

[R Doug]

On behalf of ST.N, I am contacting New Enough and Aerostich. I'm also a contact considered "press" by Aerostich due to some of the product reviews of their products on my bike 'blog, so maybe I can convince them to a little extra swag!  

Thanks Chris!  I know both companies came through for me when I gathered up prizes for ESTN in 2008.  Another one to contact would be twisted throttle.  

[chornbe]

consider it done.  

[Mr.Black]

I'll walk around in a clown suit on stilts and juggle for the entertainment of the kiddies.

[Mrs. DantesDame]

I still have some Nikwax coming. I'll eventually need an address to send it to.

[chornbe]

I still have some Nikwax coming. I'll eventually need an address to send it to.

That can go to me. I'll PM it.

Anyone have an idea of the number of attendees the last few years? One of the vendors is looking for some basic numbers to "kick some ideas around".  

[Mrs. DantesDame]

That can go to me. I'll PM it.

Anyone have an idea of the number of attendees the last few years? One of the vendors is looking for some basic numbers to "kick some ideas around".  

Sounds good.  

I can look up numbers, but off the top of my head I want to say 40-50 attendees. I can check when I get home if no one else pipes up

[chornbe]

Colleen, per our phone call last night, the swag has started arriving. Please let the vendor know it has arrived. I'll open the boxes tonight and give you an inventory of what's here.

Thanks again for arranging this.  

[chornbe]

We also have some items courtesy of new enough.com.

I would urge anyone attending the national to email Nate at new enough and nikwax to thank them for their support.

I plan on drafting a very appreciative "on behalf of thr STN community..." thank you letter to new enough.

Working with Nate on this has been great!

[Stargzrgrl]

I won't be able to make it to the National this year since my official vacation won't start until June 18th.  

I can however mail out the roll(s) of raffle tickets if you need them.  

[chornbe]

I won't be able to make it to the National this year since my official vacation won't start until June 18th.  

I can however mail out the roll(s) of raffle tickets if you need them.  

Yosh, can you send them to me? We've got swag galore to hand out!

I'll PM you my info. thanks.

PS... how's that camera treating you? Still using it?

[Stargzrgrl]

Yosh, can you send them to me? We've got swag galore to hand out!

I'll PM you my info. thanks.

PS... how's that camera treating you? Still using it?

Okie dokie, PM the info and I'll try and get it in the mail to you asap.  


The camera was great until I replaced it with a little Fuji FinePix J150W...  Which has seem to have gone missing.  

[R Doug]

BTW, when I was at Mid-Ohio a few weeks back, I talked the race track and KTM into giving me some swap to give away.  I'll bring it with me.  

Thanks to everyone for helping out!  Chris, I can't wait to see what you roll up with.  

[chornbe]

Awesome! I'm really looking forward to this meet.

[R Doug]

I just had a brand new (w/ tags) First Gear riding jacket donated to me* for a door prize give away.  Now all I have to do if figure out how to get it there, especially if I ride the Super Duke.

I'm sure I'll figure it out.  



* Actually, I just had several First Gear jackets given to me to sell for a friend.  He told me I could keep one of them to give away as a door prize at the meet (that was very generous of him).  

I'll be taking pictures of the jackets this weekend and posting them on STN for sale.  The price of the jackets will be to PM me your best offer.  I know they're trying to get ~50% of retail out of them.  At the pace I'm going now, most of them will be sold before I list them up on STN this weekend.  

[twist]

I just had a brand new (w/ tags) First Gear riding jacket donated to me* for a door prize give away.  

Unless the prize winner can pick the correct size, or just happens to need the jacket of the size you have, this might not work out so well.  What's a prize winner to do with a jacket that doesn't fit?

[R Doug]

Unless the prize winner can pick the correct size, or just happens to need the jacket of the size you have, this might not work out so well.  What's a prize winner to do with a jacket that doesn't fit?

Sell it, give it to a friend, trade it with someone.  Hey, it'll be a $200 MSRP prize.  They can do w/ it what they like.  I know Steve gave away a rear tire at ESTN 2007.  

People love to get things for free.  

[R Doug]

quick update.

1)  group dinner set and we have a good list of people who have paid so far.  

2)  I have a few door prizes which I just shipped out to the hotel today via UPS

3)  I have a roll of tickets which can be used to a) gain access to the group dinner and b) be used for the door prizes.  I'll need to remember to print out the list of folks who have paid.  I can hand out the tickets just before the dinner or as people are walking in the door.  

4)  Chris has gathered some door prizes.  Is that correct?  (if so, big thanks!)

5)  Is anyone bringing nametags?  

6)  SWRiverstone told me he may be preparing paper maps for folks w/o GPS units.

7)  what am I missing?    

[chornbe]

4) Chris has gathered a few items from New Enough, and Colleen has hit up Nikwax.  

[R Doug]

4) Chris has gathered a few items from New Enough, and Colleen has hit up Nikwax.  

Sweet.  Thanks!  

[maddjack]

You want me to pick up some name tags?? Its no problem.Other wise Mrs. DD won't talk to anyone  

[chornbe]

You want me to pick up some name tags?? Its no problem.Other wise Mrs. DD won't talk to anyone  

Couldn't hurt to have the bonafide thing. I was gonna do my typical thing and swipe a box of labels and a handful of sharpies from the closet at work, but if you have the real thing...  

[Mrs. DantesDame]

You want me to pick up some name tags?? Its no problem.Other wise Mrs. DD won't talk to anyone  

Got that right!!!  

[maddjack]

Couldn't hurt to have the bonafide thing. I was gonna do my typical thing and swipe a box of labels and a handful of sharpies from the closet at work, but if you have the real thing...  

i was gonna hit Office max or Staples or what ever

[Mrs. DantesDame]

One year for the WCRM I was bored so I bought the labels from somewhere and then made up a spreadsheet of names and pre-printed two of each label, including screen name and the real name slightly smaller and below. It worked out very well.

Not that I'm suggesting that anyone else should bother with it. I'm just sayin' that it worked well    <--- as close to "geek" as I can find

[R Doug]

One year for the WCRM I was bored so I bought the labels from somewhere and then made up a spreadsheet of names and pre-printed two of each label, including screen name and the real name slightly smaller and below. It worked out very well.

Not that I'm suggesting that anyone else should bother with it. I'm just sayin' that it worked well    <--- as close to "geek" as I can find

I did the same thing for ESTN 2008.  

Jack, thanks for the help on the labels!

[chornbe]

   <--- as close to "geek" as I can find

Geek *IS* the new cool.  
 

[maddjack]

Geek *IS* the new cool.  
 

Yep STN has gone Geek

[maddjack]

One year for the WCRM I was bored so I bought the labels from somewhere and then made up a spreadsheet of names and pre-printed two of each label, including screen name and the real name slightly smaller and below. It worked out very well.

Not that I'm suggesting that anyone else should bother with it. I'm just sayin' that it worked well    <--- as close to "geek" as I can find

You really think I am smart enough to not bugger up the name tags? Probably be sharpy but I may try on my 1892 vintage printer

[chornbe]

Garry, you're right. Tim's fleece is completely synthetic.  

[R Doug]

If anyone would be interested in helping pass out door prize tickets and have people fill out name tags just before the dinner on Tuesday night, I would appreciate it.  I'm not really looking for someone to help me per se, I'm looking for someone who will be ready to fill in just in case I'm not able (e.g. not back in time for dinner).  Call it a contingency plan.  

[maddjack]

If anyone would be interested in helping pass out door prize tickets and have people fill out name tags just before the dinner on Tuesday night, I would appreciate it.  I'm not really looking for someone to help me per se, I'm looking for someone who will be ready to fill in just in case I'm not able (e.g. not back in time for dinner).  Call it a contingency plan.  

provided I am back in time , I'll help. Was my plan anyway

[R Doug]

 provided I am back in time , I'll help. Was my plan anyway

Thanks.  

[Mrs. DantesDame]

I'll help if I'm around. I just know that I'm notorious for getting in late despite any good intentions. Heck, the group was all standing around waiting for me to arrive for the last eastern National    

[R Doug]

I'll help if I'm around. I just know that I'm notorious for getting in late despite any good intentions. Heck, the group was all standing around waiting for me to arrive for the last eastern National    

That's what I'm afraid of doing.  

I know some folks noted they usutally wrap up their day early and may be back well before some others.  I know I have a planned 300+ mile day that day.  Though I believe I can get in the miles in time, one just doesn't know what may happen during the day (detours, bike issues, etc...).  

[Mrs. DantesDame]

I know some folks noted they usutally wrap up their day early and may be back well before some others.  I know I have a planned 300+ mile day that day.  Though I believe I can get in the miles in time, one just doesn't know what may happen during the day (detours, bike issues, etc...).  

So assuming that you're running late, where should the prospective volunteer(s) go to find out what to do and stuff to do it with? Will you leave tickets and nametags at the front desk with an instruction sheet? That's what I suggest